Alfresco Professional Package (Alfresco for Enterprise)

What is Skytizens Alfresco Professional package?

The Skytizens Alfresco Professional package is our most popular system package for enterprise-level clients. Alfresco Professional is essentially a Document Management System(DMS), Enterprise Content Management (ECM) and Business Process Management (BPM) platform all rolled into one.

What does that mean? Alfresco Professional by Skytizens is more than just a place in the cloud for your company to put your documents…more than just a communication system for your entire staff…more than just a project tracking system for high productivity. It is a complete system that includes everything your company needs to run smoothly.

Think of it this way: You have parked in front of you a small motor scooter and an elegant, top-of-the-line luxury 4×4 SUV with a GPS system and a chauffeur. You are told that you must drive all the way across your country non-stop and you have to choose the vehicle. You will need to cross difficult terrain, face extreme weather conditions, and you will be spending all day, every day in this vehicle. Both vehicles will get you from Point A to Point B, but the ride will not be the same.

Now, imagine that the luxury sports vehicle is the price of a reasonable mid-sized sedan. Now you have a good idea of what Skytizens is offering with the Alfresco Professional package. All the bells and whistles, advanced technology, stability, flexibility, support, and security of a high-priced system without the fancy price tag.

Why is Skytizens Alfresco Professional package so important?

• Most popular package– 95% of our clients use the Professional Package with major additions to the extension lineup chosen from our addon menu or specifically tailored for their company
• Plug-and-Play – this package is ready for full functionality on Day 1
• Complete Staff Training – this package includes full training for all modules included—no need to pick and choose

Foundational– Skytizens has developed a set of basic improvements that all enterprise-level companies will need on a regular basis in order to successfully deploy the Alfresco DMS/ECM/BPM platform

The Benefits of Skytizens Alfresco Professional package

Skytizens has developed the Alfresco Professional package so that enterprise-level companies have a frame of reference for what a fully-equipped system looks like. Not only does this package include all of the basic structural necessities for a DMS/BMP/ECM system, but it comes with the extensions and addons that people want. This framework includes standard Alfresco, plus all the Skytizens Features and additional menu items throughout the system that will provide enhanced usability.

From years of experience working with companies like yours, we know which additions to the system make work more convenient for managers, and which small tweaks make work easier for the staff. We took these system upgrades and additional features and bundled them all together. We called it the Professional package.

How Does It Work?

Skytizens Alfresco Professional package includes:

• Standard Features of a Document Management System (DMS)
• Advanced Features of a DMS
• Enterprise Content Manager (ECM)
• Business Process Management (BPM) platform & Workflow Solutions
• Advanced Content Viewer Solutions
• Online Document Editing Solutions
• Advanced Security Solutions
• Professional Integration
• Technical support

The Skytizens Alfresco Professional package is a well-thought-out collection of stability improvements, system upgrades, and feature enhancements that turns Alfresco into a ready-to-use product for the highest echelons of business. Due to the custom functionality and the solid enterprise-level tools, this is the system that gets installed for a majority of our clientele.

Main Features

Standard Features – The basic components of Alfresco plus a few Skytizens-developed features that make for seamless collaboration:

1. Supported by various OS (Windows, Linux, etc.)
2. Supported by standard web browsers (IE, Firefox, Chrome, etc.)
3. Accepts all files for storage (MS Office, OpenOffice, HTML, PDF, TIFF< JPEG, GIF, BMP, MP4, MP3, etc.)
4. Dynamic Preview Mode – view documents and files via web browser without additional software
5. Main Folder/Sub Folder system – hierarchical structure with unlimited storage capacity
6. Tracking – check-in/check-out log of every document and user
7. Edit Lock – open documents lock automatically from other users during editing; users can view the document and get information about the current editor
8. Reason for Editing – staff can read why shared documents are being edited
9. Versioning – automatic control of sequential document versions, including timestamps
10. Permissions Control – highly sophisticated and customizable access controls for each user, group, document, and folder
11. Major/Minor Edits – users can store documents with commentary about editing extent
12. Preserve Data – users can replace documents without deleting the original file
13. Multilingual Search– users can search in a variety of languages (English, Thai, Japanese, Chinese, etc.)
14. User Defined Search – system supports search by document name, reference number, filing date, fax number, etc.
15. Full Text Search – promptly retrieve documents in both Thai and English with advanced search
16. Selective Search – search results provide latest document version
17. Custom Download Capabilities – streamline work processes by entire folder download depending on user access to zipping feature
18. Access Control by Permissions Role – restrict or allow document functions on the basis of their role in the Alfresco system
19. Access Control by User – restrict or allow document functions on a person-by-person basis
20. Access Control by Storage – restrict or allow document functions on the basis of the location where it is stored in the system
21. Drag-and-Drop –simple way to upload files to the system
22. Thumbnail Preview – convenient visual preview of all files in the system
23. Knowledge Management System –share internal know-how using Wiki, Blogs, Calendar, Discussion, Comments, and a host of other collaboration tools
24. Tagging – add simple labels to vital documents or folders for easy retrieval and editing
25. Social Features – enhance performance and improve internal communication with Like, Follow, Share, etc.
26. Multiple File Upload – transfer many files at once
27. Configurable Display – dynamic media viewers
28. Trashcan – net to catch deleted files and allow for recovery
29. Activity Log – display all activities performed on documents by users
30. Pre-Implementation Analysis – analyze business processes to prepare documentation for ECM deployment
31. Backup & Security – Data retention and security settings for ECM

Document Management System (DMS)Standard Features – The basic components of a DMS system in Alfresco included in the Professional Package:

1. Drag-and-Drop – easily import files
2. Collaboration Tools – Add comments, automatically create new files upon editing, share documents, create schedules, Wiki, conversations, blogs tasks, and other configurable features for each project
3. Default Access Control -Document access control for users and user groups
4. Custom Dashboard – Feely customize the system dashboard to suit your workstyle
5. Full-Text Search – Standard document search plus content search capabilities
6. Mobile Device Support – the system supports working on mobile devices such as smartphones, tablets, iPads, and more
7. Virtual File System – Access documents with WebDAV, FTP, CIFS, data transfer
8. Integration with Net Scanner – the system supports integration with scanner via network protocol

Document Management System (DMS)Advanced Features – Advanced components of a DMS that are developed exclusively for Skytizens clients. These components boost functionality and elevate the DMS capabilities of Alfresco to the level necessary for multinational enterprises.

1. Multilingual System Interface– users can work in a variety of languages (English, Thai, Japanese, Chinese, etc.)
2. Edit Offline Reason – Specify the reason for editing offline; allows users to add commentary for document editing to inform their team whilst editing
3. PDF Converter – convert files to PDF (type of file is required before installation)
4. Advanced Trashcan – Restrict permission to delete documents according to User role
5. PDF Toolkit – Enables users to manipulate PDF files: remove page, insert page, document merge, document split, etc.
6. Advanced Full-Text Search –Advanced full-text search of the system (similar to Google) including: fast index, searching by terms and phrases, search any fields, search within the content, wildcard searches, boolean operators, fully customizable faceted search
7. Advanced Smart Upload –ability to set index information and document type at the moment of upload for documents entering the system
8. General Announcements – the ability to send a highly-visible all-staff or all-site announcement to Alfresco users
9. JODConverter – System integration with JODConverter, automated conversion for effective performance of Alfresco (core engine converter for MS Office documents – Enterprise class)
10. HTML5 Document Viewer – Advanced dynamic viewer to view anything in the Document Library, highlight search results, print a document directly, view documents in full-screen, and view multiple documents at once (FLASH/HTML, print, zoom, thumbnails, etc.)
11. HTML5 Media Player – Advanced multimedia file viewer (similar to YouTube) supports video files including 3G2, 3GP, ASF, AVX, MOV, MOVIE, MPEG2, MPG, WMF, AVI, OGV, FLV, M4V, OGG, MP4, etc.

Online Document Editing Solutions – With the Skytizens Alfresco Professional package, there is no need to have outside software for document editing. Most businesses traditionally purchase document processing software (such as MS Office), but it is also feasible to use free cloud-based document editing software in conjunction with the Alfresco system and work entirely within the cloud. This makes businesses mobile and geographically flexible with their staff.

1. GoogleDocs– users can edit documents, spreadsheets, and more online using their Google account

Business Process Management (BPM) & Workflow Solutions – Skytizens has developed an Alfresco-integrated BPM software that enables users to assign, track, and collaborate on work projects within the Alfresco system.

1. Workflow by Skytizens – Flexible workflow with step-by-step dynamic for multipurpose usage, for example: PO/PR Approval, New Project Approval or any type of document approval.

Advanced Security Solutions– Skytizens has developed multiple backend security features for this version of Alfresco that the general user may not notice visibly.

1. Secure Alfresco– Highly efficient security solution with an Application firewall – Proxy Server to protect access. Users log in to the system with an encrypted network via HTTPS.
2. Antivirus Integration – FREE Antivirus solution for Alfresco, ready to integrate with other antivirus software as needed
3. Dashlet Restriction – gives site managers and admin the ability to control the display of User dashlets and Site dashlets on the Alfresco dashboards
4. Audit Log Viewer – a chronological record of security-relevant data kept by Alfresco and presented in an easy-to-read interface with user-friendly dynamic control filters

Integrations and External Solutions– Skytizens developers work on making Alfresco fully compatible with outside systems so that businesses can effectively do their work, make use of their current systems, continue using familiar software, and migrate their existing work into Alfresco easily.

1. SMS Notifications– the ability to send Alfresco system and workflow messages directly to users on their mobile phones
2. Active Directory – most organizations maintain their user database in a directory server supporting the LDAP protocol, such as Active Directory or OpenLDAP. Alfresco can delegate both the password checking and account setup to the LDAP server, thus opening up Alfresco to your entire enterprise.

Client Support– The talented Skytizens team will work with your company to implement your system, train the appropriate staff, deploy the entire Alfresco Professional package successfully for your business, and offer general tech support and maintenance.

1. Implementation & User/Admin Training
2. FREE Warranty– 1 year
3. Maintenance Agreement (MA)

Conclusions

Your perfect enterprise-level system all rolled into one package.

The Alfresco Skytizens Alfresco Professional package was developed by Skytizens to enable enterprise-level companies to implement the Alfresco system quickly and hit the ground running. Thanks to many years of experience working with multinational corporations, international NGOs, and government institutions, we have decided that this precise set of system addons and non-standard features is the right mix for most companies that become clients of ours. In fact, 95% of our clients use this package with a few major additions specifically tailored to their industry. The addons are chosen from our menu of extensions or customized integrations.

Thanks to a talented team of developers at Skytizens, we are happy to offer this top-of-the-line product at a reasonable rate. We stand proudly behind this package and we have a long list of happy clients who can vouch for its performance.