Alfresco PDF Converter (Convert Document to PDF)

Need a more compatible file format for sharing? Don’t want to spend time or money on separate software? Now you have instant PDF conversions at your fingertips.

The Alfresco PDF Converter addon by Skytizens integrates the power of a Alfresco PDF Converter directly into the same system that organizes the files. Users can convert any file in the Alfresco Document Library directly into PDF format without complications and without having to move anything around. Users just select Alfresco PDF Converter, choose a destination, and the job is done. Users have the power to convert single files to PDF, multiple files in one click, and even setup a folder to auto-convert.

The universal PDF format is perfect for sharing files across networks and even across operating systems. Never get slowed down again by a file that can’t be opened—share your important files in PDF format today.

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What is the Alfresco PDF Converter?

Alfresco PDF Converter is an addon developed by Skytizens to enable users to convert files in Alfresco to PDF. This Alfresco addon is perfect for converting PDFs on the go. In just a few clicks, users can convert various supported files such as MS Excel, MS Word, MS PowerPoint, JPG, PNG, BMP, TIFF, GIF, and more into the universal, portable PDF format.

Why is the Alfresco PDF Converter so important?

  • PDFs are universal – it’s one of the most common formats for sending information—able to be viewed, printed, and shared by virtually everybody (even transfers well from PC to Mac)
  • PDFs are versatile – a huge amount of rare file formats can be converted to PDF for sharing
  • Trusted security – legal professionals trust PDFs because the file format that cannot be altered without leaving an electronic footprint
  • Integrated – no need to install separate software, we’ve built the converter into our system
  • Decreased file size – PDF is a great format for merging documents without sacrificing visual quality or losing data

The Benefits of the Alfresco PDF Converter

The Alfresco PDF Converter addon is easy to use, trusted, and saves time. This addon puts the power of PDF conversion at your fingertips, without the need for any technical understanding about PDFs. The most important benefit of the Alfresco PDF Converter addon is that it is integrated into the Alfresco system. With traditional PDF converters—even well-known commercial brands—the user is required to move documents in and out of their cloud storage or Document Management System in order to convert. Our PDF Converter is part of the DMS therefore conversions take place entirely within the cloud without any fuss.

How Does It Work?

Since it’s built into the Document Library, Convert to PDF is an option in the action menu of all files in Alfresco. Users can choose to convert a file to PDF directly from the Document Library or from the action menu in Preview Mode. The user is given a choice of destination for the newly created file. The PDF version of the file will be created with the same filename as the original and appear in the destination folder. It’s that easy.

If multiple PDF files are created from converting the same original file, the new files will be named sequentially with numbers as a suffix. To avoid accidental data loss, the files will not delete or replace previous PDFs that have been created.

Main Features

PDF Converter – Convert any individual file to PDF from within Alfresco. The option is available in the Document Library and in the file Preview Mode. Users must choose the destination for the newly created file.

Convert to PDF in Batch Mode – Users can convert multiple files to PDF in a single action by using the Selection tool in the Alfresco Document Library and then choosing Convert to PDF in the Skytizens Items menu. Skytizens allows the client to filter by document and deselect individual files in the folder. This feature saves your company countless staff hours on large batch file conversions.

 Automatic Conversion to PDF (by Folder Rule) – Use Alfresco’s folder command options to convert PDFs in a systematic way. With a rich set of parameters, you can set Folder Rules to dictate what happens to files within a folder. Use this capability in conjunction with the PDF Converter by designating a folder that will automatically convert newly uploaded files and files moved into this folder to PDF.

Permissions Control – Access to the Alfresco PDF Converter feature is managed by Group and Role.

  1. Group Access – Permission to use the feature is given by the client’s administrator by designating members of a group.
  2. Role Access – Permission to use this feature on certain files is given by file managers based on role access in the Alfresco system.

Conclusions

Need a more compatible file format for sharing? Don’t want to spend time or money on separate software? Now you have instant PDF conversions at your fingertips.

The Alfresco PDF Converter addon by Skytizens integrates the power of a Alfresco PDF Converter directly into the same system that organizes the files. Users can convert any file in the Alfresco Document Library directly into PDF format without complications and without having to move anything around. Users just select Alfresco PDF Converter, choose a destination, and the job is done. Users have the power to convert single files to PDF, multiple files in one click, and even setup a folder to auto-convert.

The universal PDF format is perfect for sharing files across networks and even across operating systems. Never get slowed down again by a file that can’t be opened—share your important files in PDF format today.

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