Alfresco Secure On-Premise Online Office (OnlyOffice Integration)

What is Alfresco Secure On-Premise Online Office?

The Alfresco Secure On-Premise Online Office addon allows company staff to edit existing and create new typed documents, slideshow presentations, and spreadsheets in MS Office format without exposing content to the cloud. This module is unique because it offers the ease of online access while safeguarding certain in-house projects by restricting them to the on-premise company server.

Why is Alfresco Secure On-Premise Online Office so important?

• Avoid time waste– access your on-premise office files while working online
• Heightened confidentiality – avoid the public cloud
• Avoid data breach – keep sensitive data restricted by traditional cybersecurity measures
• Instant edit and create – new documents with full Excel, PPT, and Word functionality
• Best of both worlds – maintain cloud and on-premise file libraries for easy access

The Benefits of Alfresco Secure On-Premise Online Office

The Alfresco Secure On-Premise Online Office addon is designed to accommodate fast-moving enterprise systems without sacrificing old-fashioned security measures. Cloud migration is fueled by efficiency, boasting an all-access cloud-based central repository such as the Alfresco Document Library. Other companies rely on public clouds for collaboration, such as GoogleDocs, which an in-house IT team is unable to ensure. Cyber security concerns, especially amongst leading global enterprise companies, demand a silo-ed on-premise location away from the cloud to house sensitive data and R&D projects that still require remote team collaboration. This module gives you the best of both worlds for the ultimate security package. It also saves a bundle on MS Office software licenses company-wide.

How Does It Work?

The Alfresco Secure On-Premise Online Office addon works by employing OnlyOffice, an open source office suite that looks, acts, and performs like the Microsoft Office suite, complete with word processing documents, slideshow presentations, and spreadsheets. With this module integrated, companies have a more secure option for project management capabilities into the Alfresco document management system (DMS). While the typical Alfresco DMS is cloud-based, this module integrates an on-premise option that runs simultaneously in the system. This means users decide when to edit in the cloud and when to edit in the secure on-premise server.

It also means that the location of sensitive files such as those related to research and development (R&D) projects can be strictly controlled. Using Alfresco’s stratified permissions control functions, certain data can remain out of reach to employees, even those with top-level access in the cloud-based repository. Authorized users in the Alfresco system have two options from the Alfresco toolbar:

• edit existing document – by navigating to the dropdown menu
• create a new document – from the Alfresco toolbar

New documents are given a default name upon creation. Once the user changes the title, he or she can find it in the library. Thanks to integration, the rest happens completely behind the scenes.

Main Features

Administrative Controls – Admin has control who is given access to the document server.

Private On-Premise Document Server – Shielded from the system cloud and the public cloud.

Office Suite – Full functionality and features comparable to Microsoft Office Suite for file types.

• word processing (MS Word compatible .DOC)
• slideshow presentations (MS PowerPoint compatible .PPT)
• spreadsheet workbooks (MS Excel compatible .XLS)

Automatic Save – After editing session is closed, updated files are automatically saved. New version and new thumbnail of the file appears in Document Library within seconds.

Single-User Option – Lock-out option during editing sessions. Check-in, check-out editing queue. Reason for editing addon available with this feature.

Multi-User Support – Multi-user support available for collaborative projects.

Collaboration Tools – Screen-side chat box, editing notes, and built-in versioning.

Permissions Control – Access to this addon is managed by Group and Role.

1. Group Access – Permission to use the module is given by the client’s administrator by designating members of a group.
2. Role Access – Permission to use this module on certain files is given by file managers based on role access in the system.

Conclusions

Ever wished for a secure office platform housed entirely within your company’s server? Now you can create and edit sensitive office files in Alfresco with total peace of mind.

The Alfresco Secure On-Premise Online Office addon was developed by Skytizens to give enterprise level R&D teams the easy online access of working in the cloud without the cyber security risks. With an on-premise integrated office platform that allows your team to work online, you can rest easy knowing that your data will never touch the public cloud. As an added benefit of an integrated document server, you will also save on software expenses by reducing your number of MS Office Suite licenses company-wide.