What is Alfresco Permissions Audit?

Alfresco Permissions Audit is a Skytizens-developed addon that allows users to analyze permissions on multiple files at once. With the ability to audit by individual file or by entire folder, this Alfresco module displays a rundown of current permissions settings in a single glance. Typically used as part of a company’s risk management strategy, this addon allows file managers to review which files are accessible by which users.

Why is Permissions Audit so important?

• Efficient risk management – File managers can review batch access to multiple files in a single view and manage the permissions of many files on the large scale
• Save time – No need to examine files one-by-one as in typical Document Management Systems
• Non-intrusive – Permissions settings remain out of sight for typical users
• Handy – Audit report can be exported and are searchable in both HTML and MS Excel with the Find function (Ctrl+F)

The Benefits of Alfresco Permissions Audit

The Alfresco Permissions Audit addon is part of a company’s overall risk management strategy.

Searchable using the Find function Ctrl+F

How Does It Work?

From the Alfresco Document Library, file managers can access the Permissions Audit in the action menu of any folder. When selected, a pop-up window will appear listing every file and subfolder with the details of the permissions settings. The audit indicates if the file has inherited permissions from the parent folder, the users and groups who currently have access, and the Role Permissions settings for that file. File managers can audit the permissions of a single file as well. All audit reports can be exported to MS Excel. Audit reports are searchable via the Find function (Ctrl+F).

An added feature of this module is the display of a small banner with the viewer’s role on all files and folders as they are being viewed in the Document Library. This makes access readily understandable as a user moves from file to file.

Main Features

Audit Permissions – User can check any folder to see a breakdown of the permissions controls on each file therein. Users can also check individual files. The audit report appears as a scrollable list in a pop-up window in HTML format with the following information:

1. Filename – the file or folder name contained in the audited folder
2. Type – designates if the file is a single document or a folder
3. Inherit – Yes indicates the file/folder has automatically inherited permissions from a parent folder. No indicates that the inherited permissions have been manually turned off.
   1. Custom permissions are visible in this column. Custom options are broken down into various Yes/No details based on how the file manager has set up the permissions.

4. User/Group – displays which users and groups have access to this file
5. Role – Indicates the highest Role within the permissions ranking that has access to this role. All roles subordinate to the listed Permissions Role also have access.